CMDP Compliance Documents

SUMMARY of CHANGE

176th EN BDE Ground Maintenance SOP

This administrative revision, dated 25 March 2026

Expands and clarifies unit-level commander responsibilities for maintenance management, to include oversight of Global Combat Support System-Army (GCSS-Army), preventive maintenance checks and services (PMCS), and Command Maintenance Discipline Program (CMDP) execution.

Incorporates GCSS-Army processes and requirements, to include fault entry timelines, work order management, role assignment, and certification requirements for maintenance personnel.

Establishes specific timelines and standards for maintenance actions, including fault identification, entry, tracking, and equipment mileage updates, to improve accountability and readiness.

Formalizes CMDP implementation at the unit level, including responsibilities for supervision, enforcement, and integration into training and maintenance operations.

Updates and expands procedures for PMCS, dispatching, scheduled services, and maintenance workflows to align with current Army maintenance systems and best practices.

Adds detailed training requirements for maintenance personnel, including Master Drivers, licensing officials, and GCSS-Army role-based training and certification.

Improves organization, clarity, and enforceability of maintenance policies and procedures to support standardized execution across subordinate units.

Consolidates detailed operator and equipment maintenance training policy into the Driver Training Standard Operating Procedure (CMDP Reference 10(10)-1); Ground Maintenance SOP Chapter 9 retains span-of-control context and cross-reference.

Chapter 1 – General

1-1. Purpose

This SOP establishes policies, responsibilities, and procedures for the execution of maintenance operations within the 176th EN BDE. It provides standardized guidance for the management of maintenance operations using Global Combat Support System–Army (GCSS-Army) and The Army Maintenance Management System (TAMMS) to achieve and sustain maximum equipment readiness.

This SOP reinforces maintenance policies established in AR 750-1, TXARNG maintenance policy, and applicable state-level guidance. It provides direction for the care, maintenance, and accountability of tactical vehicles, engineer equipment, ground support equipment, and non-tactical equipment assigned to subordinate units.

This SOP establishes GCSS-Army as the system of record and execution for all maintenance actions and serves as the primary reference for brigade maintenance operations, or directs users to the appropriate governing regulation when required. All maintenance operations will be performed in accordance with AR 750-1 and DA PAM 750-8 standards. Maintenance actions, records, and reporting will comply with TAMMS requirements and are subject to validation and enforcement through the Command Maintenance Discipline Program (CMDP). Commanders at all levels will ensure maintenance is executed to standard, properly documented, and continuously assessed for compliance and readiness.

1-2. Scope

This SOP applies to all units and personnel assigned or attached to the 176th EN BDE who operate, maintain, supervise, or manage equipment.

This SOP is applicable to all levels of maintenance within the brigade and will be used in conjunction with AR 750-1, DA PAM 750-8, DA PAM 750-3, TXARNG maintenance policy, and other applicable maintenance publications. It establishes standardized procedures for maintenance management, documentation, and reporting, ensuring all actions are traceable, auditable, and compliant with TAMMS and GCSS-Army requirements. It serves as a single reference for brigade maintenance operations or directs users to the appropriate governing regulation.

1-3. Objective

The objective of this SOP is to achieve and maintain 90 percent or higher operational readiness by ensuring early detection and correction of equipment faults at the lowest practical level.

This objective is supported by:

Enforcing disciplined PMCS execution in accordance with applicable technical manuals

Ensuring accurate and timely fault identification, recording, and correction

Maintaining complete and auditable maintenance records within TAMMS and GCSS-Army

Ensuring maintenance actions are properly documented, tracked, and closed out

Identifying systemic maintenance issues and elevating them through the chain of command for resolution

1-4. References

The following publications govern maintenance operations and are the primary references for this SOP:

AR 750-1, Army Materiel Maintenance Policy

DA PAM 750-8, TAMMS Users Manual

DA PAM 750-3

AR 710-2, Supply Policy Below the National Level

Applicable TM -10/-20 series manuals

TXARNG maintenance policy and state guidance as applicable

1-5. Proponent and Exception Authority

The proponent of this SOP is the 176th EN BDE. The Brigade Commander is the approval authority for this SOP and has the authority to approve exceptions or waivers that are consistent with governing regulations.

Requests for exception or waiver will:

Include justification and impact analysis

Be endorsed by the requesting commander

Be routed through the appropriate chain of command

1-6. Suggested Improvements

Users are encouraged to submit recommendations for improvement to the Brigade S4. Recommendations should clearly identify the proposed change and justification.

1-7. Revisions

The Brigade S4 has staff responsibility for the continuous review and update of this SOP. This SOP will be reviewed annually or as required based on changes to regulations, systems, or operational requirements

1-8. Unit Maintenance SOP Requirement

All subordinate units performing maintenance will maintain a commander-approved maintenance SOP.

Unit SOPs will:

Align with this SOP and higher-level regulations

Be signed by the unit commander

Be used in conjunction with applicable Army maintenance publications

Not contradict brigade-level guidance

Units may adopt this SOP in full or use it as the baseline for their internal SOP

Chapter 2

Organization For Maintenance

2-1. General Maintenance is a continuous process conducted in both garrison and field environments and is a command responsibility at all levels. Maintenance operations will be planned, scheduled, supervised, and evaluated to ensure maximum equipment readiness.

Maintenance requirements will be integrated into unit training plans and reflected on training schedules. Units will allocate sufficient time and resources to conduct maintenance operations in accordance with AR 750-1.

The chain of command exercises control over maintenance activities. Commanders will establish a maintenance structure that clearly defines responsibilities and ensures effective execution of maintenance operations. Maintenance organization and responsibilities are based on unit MTOE and guided by applicable Army Maintenance Execution Guidance (AMEG) and TXARNG maintenance policy.

Maintenance managers are defined in Chapter 4 and are responsible for planning, organizing, directing, coordinating, and controlling maintenance operations.

2-2. Maintenance Structure The Army maintenance system consists of two levels:

Field Maintenance Field Maintenance includes operator/crew, unit, and direct support maintenance tasks. These functions are performed by unit personnel and supporting maintenance organizations. Field maintenance is the primary means of sustaining equipment readiness at the lowest level.

Sustainment Maintenance Sustainment Maintenance consists of maintenance tasks above field-level capability and is performed by external maintenance organizations. Units will evacuate equipment to supporting maintenance activities when repairs exceed field maintenance capability.

2-3. Maintenance Operations Framework Maintenance operations within the brigade will be executed through a structured framework consisting of:

Preventive Maintenance Checks and Services (PMCS)

Fault identification, reporting, and correction

Work order management through GCSS-Army

Scheduled services and maintenance planning

Coordination with supporting maintenance activities

All maintenance actions will be documented and tracked in GCSS-Army to ensure visibility, accountability, and compliance with TAMMS requirements.

2-4. Command and Staff Relationships Maintenance operations are executed through coordination between command teams, staff officers, and maintenance personnel.

Commanders retain overall responsibility for maintenance

Executive Officers manage and synchronize maintenance operations

Maintenance Officers provide technical oversight and guidance

Motor Sergeants supervise execution at the company level

Maintenance managers are defined in Chapter 4

Commanders and leaders at all levels will continuously supervise and evaluate maintenance operations to ensure compliance with established standards.

2-5. Maintenance Support Relationships Battalions and companies receive maintenance support from designated maintenance organizations, including:

Field Maintenance Shops (FMS)

Unit Training Equipment Sites (UTES)

Maneuver Area Training Equipment Sites (MATES)

Field Maintenance Teams (FMT)

Forward Support Companies (FSC)

Units will coordinate with assigned and supporting maintenance organizations to ensure timely repair, evacuation, and return of equipment. Supporting maintenance relationships are established based on unit alignment and support agreements.

2-6. Maintenance Planning and Integration Maintenance operations will be integrated into all training and operational planning.

Maintenance periods will be scheduled on unit training calendars

Commanders will ensure PMCS is conducted during each training cycle

Maintenance priorities will be aligned with mission requirements

Resources will be allocated to support maintenance execution

Maintenance planning will ensure equipment readiness is sustained to support operational requirements.

2-7. Maintenance Responsibility and Accountability Maintenance is a command responsibility. Commanders at all levels will:

Ensure equipment is properly maintained and accounted for

Enforce maintenance standards and discipline

Ensure maintenance actions are documented and tracked in GCSS-Army

Allocate time, personnel, and resources for maintenance operations

Conduct inspections and enforce corrective actions through CMDP

All maintenance actions must be properly recorded, verified, and auditable in accordance with TAMMS and GCSS-Army requirements.

Chapter 3

Maintenance Policies, Operations, And Management

3-1. General (-10/-20 Standards) All equipment will be maintained to the applicable -10/-20 standards in accordance with AR 750-1 and applicable technical manuals. Maintenance will be performed at the lowest level capable of completing the repair.

Operators and crews are responsible for identifying faults and performing operator-level maintenance. Faults identified during PMCS will be corrected immediately at the operator level when parts, tools, and time are available.

Leaders at all levels will ensure maintenance is properly supervised, documented, and enforced.

3-2. Command Maintenance Discipline Program (CMDP) CMDP is the commander’s primary tool to enforce maintenance standards and ensure compliance with Army maintenance policy.

Commanders will—

Establish and maintain an effective CMDP

Conduct scheduled and unscheduled inspections

Ensure deficiencies are corrected and tracked to completion

Validate maintenance operations, documentation, and readiness reporting

CMDP inspections will evaluate PMCS execution, GCSS-Army accuracy, maintenance documentation, equipment readiness, and compliance with established timelines.

3-3. PMCS (Preventive Maintenance Checks and Services) PMCS will be performed in accordance with applicable TM -10/-20 series manuals.

PMCS will be conducted weekly or during each IDT period

At least 25 percent of available training time will be dedicated to maintenance

All faults will be identified and recorded at the time of inspection

Leaders will inspect and validate PMCS execution

Faults identified during PMCS will be entered into GCSS-Army within 3 days and tracked to completion. Commanders and leaders will enforce compliance with this requirement and take corrective action for failures to meet timelines.

3-4. Fault Reporting and Work Order Management All faults will be documented, evaluated, and processed in accordance with DA PAM 750-8.

Faults will be recorded on DA Form 5988-E or directly in GCSS-Army

Supervisors will validate all faults prior to submission

Work orders will be created and routed to the appropriate maintenance activity

All work orders will be tracked to completion and properly closed

Equipment status will be maintained accurately in GCSS-Army at all times and will reflect the current operational condition of the equipment.

3-5. GCSS-Army Maintenance Management GCSS-Army is the system of record for all maintenance operations.

Commanders will ensure—

All faults are entered into GCSS-Army

All reportable equipment has an established maintenance plan in GCSS-Army

Maintenance plans are maintained and updated as required

Equipment mileage and usage data are updated monthly

Work order status codes (R, U, S, T, Y, Z) are actively managed

All open work orders will be reviewed and resolved prior to monthly readiness reporting timelines.

Personnel assigned GCSS-Army roles must—

Be properly appointed in writing

Have a current DA Form 2875 on file

Complete required training within prescribed timelines

3-6. Maintenance Support and Evacuation Units will coordinate with supporting maintenance activities (FMS, UTES, MATES, FSC, FMT) for maintenance beyond unit capability.

Equipment exceeding field maintenance capability will be evacuated

Units will track all evacuated equipment through GCSS-Army

Units will maintain visibility of repair status through coordination with supporting maintenance activities

Company XOs and Motor Sergeants will maintain liaison with supporting maintenance activities to track all evacuated work orders

Evacuation timelines and priorities will be managed to support readiness

3-7. Scheduled Services and Maintenance Planning Scheduled services will be conducted in accordance with technical manuals and maintenance plans.

Services will be forecasted and scheduled in advance

Required parts will be ordered prior to service execution

Units will coordinate with supporting maintenance activities for services exceeding organic capability

3-8. Class IX Repair Parts Management Repair parts will be managed in accordance with AR 710-2 and applicable supply policies.

Units will request parts through GCSS-Army

Commanders will ensure proper stockage and accountability of repair parts

Parts will be ordered in support of valid maintenance requirements

Excess and unserviceable parts will be processed in accordance with supply regulations

3-9. Warranty Program Units will comply with all warranty requirements for applicable equipment.

Warranty procedures will be followed prior to conducting repairs

Warranty actions will be documented in GCSS-Army

Units will coordinate with appropriate agencies for warranty support

3-10. Shop Stock List (SSL) and Prescribed Load List (PLL) Units will maintain authorized stockage in accordance with applicable regulations.

PLL/SSL will be managed to support maintenance operations

Stockage levels will be reviewed and adjusted based on demand

Inventory accountability will be maintained at all times

3-11. Controlled Exchange and Cannibalization Controlled exchange and cannibalization will be conducted only when authorized and in accordance with AR 750-1.

Actions must be approved by appropriate authority

All actions will be documented in GCSS-Army

Cannibalization will be used as a last resort to maintain readiness

3-12. Dispatching Procedures All equipment dispatching will be conducted in accordance with DA PAM 750-8.

Equipment will not be dispatched without a valid dispatch

PMCS must be completed prior to dispatch

Operators must be properly licensed

Dispatch records will be maintained and audited

3-13. Maintenance Records and Historical Documentation All maintenance actions will be documented to ensure an auditable maintenance history.

Equipment records will be maintained in TAMMS/GCSS-Army

Maintenance actions will be properly recorded and retained

Records will remain with the equipment

3-14. Maintenance Meetings and Reporting Units will conduct routine maintenance synchronization to ensure visibility and accountability.

Commanders and leaders will review maintenance status on a recurring basis

Maintenance issues, trends, and priorities will be identified and addressed

Maintenance actions will be linked to readiness reporting and operational requirements

3-15. Safety and Environmental Considerations Maintenance operations will be conducted in accordance with safety and environmental regulations.

Personnel will use required PPE

Hazardous materials will be handled and disposed of properly

Unsafe conditions will be reported immediately

3-16. Maintenance Services and External Programs Units will comply with applicable maintenance programs and services, including:

Equipment Service Optimization Program (ESOP)

Army Award for Maintenance Excellence (AAME)

Other applicable Army and state maintenance initiatives

Chapter 4 Responsibilities

4-1. General Maintenance is a command responsibility executed through clearly defined roles at every level. Leaders and personnel will perform duties in accordance with AR 750-1, DA PAM 750-8, and applicable state maintenance policy. Responsibilities outlined in this chapter establish accountability for maintenance execution, documentation, and readiness.

4-2. Brigade Commander The Brigade Commander will:

Enforce maintenance discipline across all subordinate units

Establish maintenance readiness priorities and allocate resources

Ensure the Command Maintenance Discipline Program (CMDP) is implemented, enforced, and effective

Review maintenance readiness reports and ensure accuracy of reporting

Provide command emphasis on maintenance, safety, and readiness

Ensure sufficient resources are allocated to maintenance operations

Conduct command inspections and staff visits to assess maintenance effectiveness

4-3. Battalion Commander The Battalion Commander will:

Enforce maintenance discipline within subordinate companies

Ensure CMDP inspections are conducted and corrective actions are tracked to completion

Allocate time and resources for maintenance operations and PMCS

Review battalion maintenance readiness and ensure accuracy of reports

Review maintenance status and trends through recurring maintenance updates

Ensure maintenance programs are executed in accordance with AR 750-1 and DA PAM 750-8

Ensure maintenance training programs are implemented and effective

Ensure equipment is properly accounted for and maintained

4-4. Company Commander The Company Commander will:

Enforce PMCS standards and ensure maintenance is performed at the operator and unit level

Ensure all faults are identified, validated, and entered into GCSS-Army within required timelines

Appoint maintenance personnel in writing and maintain required appointment orders

Ensure GCSS-Army roles are assigned to qualified personnel with completed training and current DA Form 2875

Allocate time for maintenance operations and ensure a minimum of 25 percent of training is dedicated to PMCS

Ensure scheduled services are conducted and maintenance plans are maintained in GCSS-Army

Ensure all reportable equipment has an established and maintained maintenance plan in GCSS-Army

Ensure work order status codes R, U, S, T, Y, Z are managed and resolved prior to monthly readiness reporting

Conduct maintenance inspections and ensure deficiencies are corrected

Ensure operator licensing programs are established and maintained

Ensure equipment mileage is updated monthly in GCSS-Army

Establish and enforce dispatch procedures and controls in accordance with DA PAM 750-8

4-5. Battalion Executive Officer The Battalion Executive Officer will:

Serve as the primary staff officer for maintenance management within the battalion

Synchronize maintenance operations with training and operational requirements

Monitor maintenance readiness across subordinate companies

Ensure maintenance programs, including CMDP, are executed and tracked

Supervise battalion maintenance operations and enforce standards

Assist the commander in managing maintenance resources and priorities

4-6. Senior Ordnance Ground Maintenance Officer The Senior Ordnance Ground Maintenance Officer will:

Serve as the principal advisor to the Brigade Commander on all ground maintenance matters

Develop, implement, and assess brigade maintenance policies and programs

Synchronize maintenance operations across all battalions

Monitor equipment readiness trends and identify systemic issues

Oversee CMDP execution and ensure standardization across subordinate units

Provide technical guidance and oversight to subordinate maintenance personnel

4-7. Senior Maintenance Supervisor The Senior Maintenance Supervisor will:

Serve as the senior enlisted advisor on maintenance operations

Enforce maintenance standards and discipline across subordinate units

Monitor maintenance execution and provide technical guidance

Assist in planning, coordinating, and assessing CMDP inspections

Track maintenance trends and assist in identifying systemic readiness issues

Provide mentorship and oversight to battalion and company maintenance personnel

4-8. Battalion Maintenance Officer The Battalion Maintenance Officer will:

Advise the Battalion Commander and Executive Officer on all maintenance matters

Plan, coordinate, and supervise battalion maintenance operations

Provide technical oversight to Company Executive Officers and Motor Sergeants

Monitor equipment readiness and maintenance trends across companies

Ensure GCSS-Army data is accurate and maintenance actions are tracked to completion

Ensure maintenance plans are established and maintained for all reportable equipment

Monitor and enforce maintenance plan compliance and work order status management across subordinate companies

Assist in execution and enforcement of CMDP inspections

4-9. Company Executive Officer The Company Executive Officer will:

Serve as the primary maintenance manager at the company level

Supervise and integrate maintenance operations between the Battalion Maintenance Officer and Motor Sergeant

Track all equipment status, faults, and work orders in GCSS-Army

Ensure faults are submitted, tracked, and completed within required timelines

Monitor and manage work order status codes and ensure timely closeout of maintenance actions

Coordinate with supporting maintenance elements FMS, UTES, MATES, FSC, and FMT

Liaise with supporting maintenance facilities to maintain visibility of all evacuated work orders

Maintain maintenance records and ensure documentation is complete and accurate

Ensure maintenance plans are maintained and services are scheduled

Ensure dispatching operations are conducted in accordance with regulations

4-10. Motor Sergeant The Motor Sergeant will:

Serve as the primary maintenance supervisor at the company level

Execute maintenance operations in accordance with guidance from the Company Executive Officer

Supervise PMCS and ensure it is performed to standard and properly documented

Identify, validate, and report faults to the Company Executive Officer

Ensure all faults are accurately entered into GCSS-Army and tracked to completion

Maintain equipment status and provide updates to the Company Executive Officer

Track and update work order status and assist in managing status codes to ensure accuracy of equipment readiness

Liaise with supporting State FMS and maintenance facilities to maintain awareness of all evacuated work orders

Manage maintenance personnel, schedules, and task assignments

Ensure maintenance records and documentation are complete and accurate

4-11. Platoon Maintenance Coordinator The Platoon Maintenance Coordinator will:

Coordinate and manage PMCS execution within the platoon

Inspect and validate PMCS performed by platoon personnel

Train platoon members on PMCS procedures and licensing requirements

Assist with driver and operator licensing training for platoon equipment

Be licensed on all equipment within the platoon

Identify and report maintenance issues to the Motor Sergeant

Maintain visibility of platoon equipment status and readiness

Provide a monthly maintenance status report to the Motor Sergeant

4-12. Section Maintenance Representative The Section Maintenance Representative will:

Coordinate and manage PMCS execution within the section

Inspect and validate PMCS performed by section personnel

Train section members on PMCS procedures and licensing requirements

Assist with driver and operator licensing training for section equipment

Be licensed on all equipment within the section

Identify and report maintenance issues to the Platoon Maintenance Coordinator

Maintain visibility of section equipment status and readiness

Provide maintenance updates to the Platoon Maintenance Coordinator

4-13. Operators and Crew Operators and crew will:

Perform PMCS before, during, and after operation in accordance with applicable TM 10 and 20 level manuals

Identify and report all faults immediately through the chain of command

Accurately document faults on DA Form 5988-E or in GCSS-Army

Maintain operator level equipment records and dispatch documentation

Maintain cleanliness and proper care of assigned equipment

Ensure they are properly licensed on assigned equipment prior to operation

Correct operator level faults when parts, tools, and time are available

Do not operate equipment that is unsafe or non-mission capable

Chapter 5 Tamms And Records

5-1. General The Army Maintenance Management System (TAMMS) provides the policies and procedures for managing maintenance operations, documentation, and equipment records in accordance with DA PAM 750-8. All maintenance actions will be documented to ensure accountability, traceability, and auditability.

Global Combat Support System Army (GCSS-Army) is the system of record for all maintenance actions and will be used to manage maintenance operations, records, and reporting.

Maintenance records will support readiness reporting, command decision making, and Command Maintenance Discipline Program (CMDP) inspections. All records will be accurate, complete, and maintained in accordance with applicable regulations.

5-2. TAMMS Records Structure Units will maintain a complete TAMMS records system for all assigned equipment.

The TAMMS records system consists of:

Equipment Record Folder

Maintenance Control File

Maintenance Request Register

Dispatch records

Historical maintenance records

Records will be maintained electronically in GCSS-Army when applicable or in authorized manual systems when required.

5-3. Equipment Record Folder An Equipment Record Folder will be maintained for all reportable equipment.

The Equipment Record Folder will include:

Equipment identification data

Maintenance history and service records

Modification records

Applicable inspection and maintenance documents

Records will remain with the equipment or be accessible in GCSS-Army and will transfer with the equipment upon reassignment.

5-4. Maintenance Control File Units will maintain a Maintenance Control File to manage and track maintenance operations.

The Maintenance Control File will:

Track open and completed maintenance actions

Maintain visibility of work orders and services

Support maintenance planning and supervision

This file will be maintained electronically within GCSS-Army or through authorized manual systems when required.

5-5. Maintenance Request Register Units will maintain a Maintenance Request Register to track all maintenance requests.

The Maintenance Request Register will:

Record all maintenance requests submitted

Track the status of each request

Ensure all work orders are followed through to completion

5-6. Required Forms and Records The following forms and records will be used as applicable:

DA Form 5988-E, Equipment Inspection and Maintenance Worksheet

DA Form 2404, Equipment Inspection and Maintenance Worksheet

DA Form 2407 or DA Form 2407-1, Maintenance Request

DA Form 5990-E, Maintenance Request

DA Form 2405, Equipment Modification Record

DD Form 314, Preventive Maintenance Schedule and Record

Dispatch records generated through GCSS-Army or DA Form 5987-E or DA Form 1970

All forms will be completed accurately and maintained in accordance with DA PAM 750-8.

5-7. Documentation of Maintenance Actions All maintenance actions will be documented from fault identification through completion.

Faults identified during PMCS will be recorded immediately

Faults will be entered into GCSS-Army within required timelines

Work orders will be created, updated, and closed upon completion

All maintenance actions will be traceable within GCSS-Army

5-8. Equipment Records and History Units will maintain complete equipment history records.

Records will document all maintenance actions, services, faults, and modifications

Historical data will be retained and used to identify trends

Records will remain associated with the equipment throughout its lifecycle

5-9. GCSS-Army Record Management GCSS-Army will be used to manage all maintenance records and data.

All faults, work orders, and maintenance actions will be recorded in GCSS-Army

Equipment status will be accurately reflected at all times

Maintenance plans will be established and maintained for all reportable equipment

Equipment usage and mileage will be updated monthly

Work order status codes will be actively managed

GCSS-Army data will be accurate and current to support readiness reporting and command decisions.

5-10. Maintenance Plan Requirements All reportable equipment will have an established maintenance plan in GCSS-Army.

Maintenance plans will be created, updated, and maintained in accordance with DA PAM 750-8

Scheduled services will be forecasted and tracked through maintenance plans

Services will be completed within prescribed intervals

Maintenance plans will be reviewed regularly for accuracy

5-11. Dispatch Records Dispatch records will be maintained to control equipment usage.

Equipment will not be operated without a valid dispatch

Dispatch records will be completed prior to operation

Dispatch records will be retained in accordance with regulatory requirements

Dispatch procedures will be enforced at all levels

5-12. Audit and Inspection Requirements Maintenance records will be subject to inspection and validation.

Records will support CMDP inspections and readiness assessments

Commanders and leaders will ensure records are accurate, complete, and available

Discrepancies identified during inspections will be corrected immediately

Records will support verification of compliance with AR 750-1 and DA PAM 750-8

5-13. Records Retention and Disposition Maintenance records will be retained and disposed of in accordance with Army Records Information Management System requirements.

Records will be managed in accordance with ARIMS and the Records Retention Schedule Army

Records will be retained for required periods and properly disposed of when authorized

Units will ensure records are properly stored, protected, and accessible

Chapter 6 Gcss-Army

6-1. General Global Combat Support System Army (GCSS-Army) is the Army system of record for maintenance, supply, and property accountability. GCSS-Army will be used to execute, manage, and document all maintenance operations in accordance with AR 750-1, DA PAM 750-8, and applicable Army and state maintenance policies.

GCSS-Army will be used to execute and preserve all required TAMMS maintenance processes, records, and documentation, to include fault identification, maintenance requests, work order management, dispatch operations, maintenance plans, and equipment history records.

All maintenance actions, records, and reporting will be performed in GCSS-Army to ensure visibility, accountability, accuracy, and auditability of equipment readiness.

6-2. Command Responsibility Commanders at all levels are responsible for ensuring proper use of GCSS-Army.

Commanders will:

Ensure all maintenance operations are executed in GCSS-Army

Ensure all reportable equipment is properly managed within GCSS-Army

Ensure all reportable equipment has an established and maintained maintenance plan in GCSS-Army

Ensure personnel are properly appointed, trained, and qualified to perform GCSS-Army functions

Ensure accuracy of data used for readiness reporting

Enforce compliance with GCSS-Army procedures through CMDP inspections

6-3. User Roles and Access Personnel assigned GCSS-Army responsibilities will be properly appointed and trained.

Users will be appointed in writing prior to being granted access

Users will have a current DA Form 2875 on file

Users will complete required GCSS-Army training prior to assignment or within required timelines

User roles and permissions will align with assigned duties

Personnel will not be assigned GCSS-Army roles without proper appointment and required documentation.

6-4. Maintenance Execution in GCSS-Army All maintenance operations will be executed in GCSS-Army in accordance with DA PAM 750-8.

Faults will be entered into GCSS-Army upon identification

Faults identified during PMCS will be recorded using DA Form 5988-E or equivalent GCSS-Army processes

Maintenance requests will be processed using DA Form 5990-E or equivalent GCSS-Army transactions

Work orders will be created, routed, updated, and closed within the system

Maintenance actions will be documented from initiation through completion

All maintenance data will be current and reflect actual equipment conditions.

6-5. Maintenance Plans Maintenance plans will be established and maintained for all reportable equipment.

Maintenance plans will be created in GCSS-Army for all reportable equipment

Scheduled services will be forecasted and tracked through maintenance plans

Maintenance plans will be reviewed and updated regularly

Commanders and leaders will ensure compliance with maintenance plan requirements

Maintenance plans will be used to support maintenance planning, execution, and readiness reporting.

6-6. Equipment Status and Readiness Equipment status will be managed in GCSS-Army and will support readiness reporting.

Work order status codes R, U, S, T, Y, Z will be accurately maintained

Equipment status will reflect the current operational condition

All open work orders will be reviewed and actively managed

Work orders will be resolved prior to monthly readiness reporting timelines

GCSS-Army data will be used to support materiel status reporting and readiness assessments in accordance with AR 750-1.

6-7. Data Accuracy and Management All data entered into GCSS-Army will be accurate, complete, and timely.

Equipment data will be maintained and updated

Faults and work orders will reflect actual equipment conditions

Duplicate or incorrect entries will be corrected immediately

Data will be validated through CMDP inspections

Accurate data is essential for maintenance management, readiness reporting, and command decision-making.

6-8. Equipment Usage and Mileage Equipment usage data will be maintained in GCSS-Army.

Mileage and usage will be updated monthly

Mileage and usage data will accurately reflect actual equipment usage

Units will maintain mileage and usage data within a 10 percent variance unless otherwise directed by higher headquarters

Section maintenance representatives will verify mileage and usage during each drill as part of PMCS. Variances exceeding 10 percent will be investigated, corrected, and annotated as required.

Data will be used to support maintenance planning, maintenance plans, and readiness reporting

6-9. Work Order Management Work orders will be managed from creation to completion in GCSS-Army.

Work orders will be tracked and monitored continuously

Status updates will be entered as maintenance progresses

Completed work orders will be closed in the system

Units will maintain visibility of all open work orders

6-10. Coordination with Supporting Maintenance Activities Units will coordinate maintenance actions with supporting activities through GCSS-Army and direct communication.

Work orders will be routed to appropriate maintenance activities

Units will track the status of evacuated equipment

Company Executive Officers and Motor Sergeants will maintain visibility of external maintenance actions

Coordination will ensure timely repair and return of equipment

6-11. Records Management and Retention GCSS-Army maintenance records and supporting documentation will be maintained in accordance with Army records management requirements.

Maintenance records will be maintained in accordance with ARIMS and the Records Retention Schedule Army

Records will be accurate, complete, and accessible

Records will be retained for required periods and properly disposed of when authorized

6-12. Audits and Inspections GCSS-Army data and usage will be subject to inspection and validation.

CMDP inspections will validate GCSS-Army usage, accuracy, and compliance

Commanders and leaders will review GCSS-Army data regularly

Discrepancies will be corrected immediately

GCSS-Army will be used to verify maintenance compliance with AR 750-1 and DA PAM 750-8

6-13. System Discipline All personnel will maintain discipline in the use of GCSS-Army.

Entries will be accurate and timely

Unauthorized changes will not be made

System misuse will be corrected through training or administrative action

Chapter 7 Command Maintenance Discipline Program (Cmdp)

7-1. General The Command Maintenance Discipline Program (CMDP) is the commander’s primary tool to ensure maintenance operations are performed to standard in accordance with AR 750-1, DA PAM 750-1 Chapter 10, DA PAM 750-8, and applicable TXARNG CMDP policy and letters of instruction.

CMDP establishes a systematic method to evaluate maintenance operations, enforce standards, identify deficiencies, and implement corrective actions. CMDP applies to all units and personnel involved in maintenance operations.

7-2. Deficiency Enforcement and Corrective Action Failure to meet maintenance standards identified during CMDP inspections will be recorded as deficiencies. Units will develop and implement corrective action plans to address all deficiencies.

Corrective actions will be tracked to completion and will include identification of root cause, corrective measures, and responsible personnel. Commanders will ensure corrective actions are completed within established timelines.

Deficiencies will be verified through reinspection to ensure compliance with applicable standards and regulatory requirements.

7-3. Commander Responsibilities Commanders at all levels will establish, implement, and enforce CMDP within their organizations.

Commanders will:

Conduct scheduled and unscheduled CMDP inspections

Ensure CMDP inspections are conducted using command-approved checklists aligned with regulatory requirements and higher headquarters guidance

Ensure maintenance operations comply with regulatory requirements

Ensure all faults are properly identified, documented, and corrected

Ensure accuracy of maintenance data and readiness reporting

Ensure deficiencies identified during inspections are corrected and tracked to completion

Review maintenance readiness, trends, and reports

Allocate resources to correct deficiencies

Use CMDP results to improve maintenance operations and readiness

7-4. CMDP Structure and Responsibilities CMDP will be executed through coordination between brigade and battalion elements.

Brigade and Battalion CMDP coordinators will coordinate inspection schedules and requirements

Brigade elements will conduct inspections of HHC and assigned units as required

HHC will conduct CMDP inspections of subordinate units within 120 days of the higher headquarters inspection

Units will maintain CMDP continuity through coordination with higher headquarters

7-5. Scope of Inspections CMDP inspections will evaluate all aspects of maintenance operations, to include:

PMCS execution and validation

Fault identification, documentation, and correction

GCSS-Army usage and data accuracy

Maintenance plans and scheduled services

Equipment status and readiness reporting

Dispatch procedures and control

Maintenance records and TAMMS compliance

Operator licensing and training

Safety and environmental compliance

CMDP inspections will be conducted using command-approved checklists aligned with regulatory requirements and higher headquarters guidance.

7-6. Inspection Standards All maintenance activities will be inspected against applicable regulatory standards and approved CMDP checklists.

Inspections will use the approved CMDP checklist

Inspection items will be tied to regulatory requirements

Each item will be evaluated using objective pass or fail criteria

Fault documentation and readiness reporting accuracy will be validated

Failure to meet these standards will be identified as a deficiency and addressed in accordance with paragraph 7-2 of this chapter.

7-7. Inspection Frequency CMDP inspections will be conducted on a recurring basis.

Commanders will establish inspection schedules

Inspections will be conducted during training, maintenance periods, or as directed

Additional inspections may be conducted as required

7-8. Deficiency Tracking and Correction Deficiencies identified during CMDP inspections will be documented and corrected.

Deficiencies will be recorded with findings, regulatory reference, root cause, and recommended corrective actions

Units will track deficiencies to completion

Corrective actions will be validated through follow-up inspection or reinspection

Commanders will verify corrective actions are completed

Repeated deficiencies will be addressed through retraining or administrative action

7-9. Documentation and Reporting CMDP results will be documented and reported.

Inspection results will be recorded and maintained

CMDP reports will be submitted to the Brigade S4 no later than 30 days following inspection

CMDP checklists, inspection records, and maintenance SOPs will be maintained on hand and available for review during inspections

Documentation will be used to identify trends and systemic issues

7-10. Continuous Improvement CMDP will be used to improve maintenance operations and readiness.

Units will analyze inspection results and trends

Leaders will implement corrective actions and improvements

CMDP findings will inform maintenance planning and readiness reporting

Chapter 8 Dispatching And Equipment Control

8-1. General Dispatching is the commander’s control system for the use of equipment. All equipment will be dispatched and operated in accordance with AR 750-1, DA PAM 750-8, AR 385-10, applicable technical manuals, GCSS-Army procedures, and TXARNG maintenance policy.

Dispatching establishes positive control of equipment, ensures safe operation, and verifies that equipment is mission capable and properly maintained prior to use. Commanders will enforce strict dispatch discipline to maintain accountability, safety, and readiness.

8-2. Command Responsibility Commanders at all levels are responsible for establishing and enforcing dispatch procedures.

Commanders will:

Establish and enforce a dispatch control system within their unit

Designate dispatching authorities in writing

Ensure equipment is not operated without a valid dispatch

Ensure only properly trained and licensed operators are authorized to operate equipment

Ensure dispatch procedures comply with DA PAM 750-8 and GCSS-Army requirements

Enforce dispatch discipline through CMDP inspections

Ensure integration of dispatch procedures with unit safety programs in accordance with AR 385-10

8-3. Dispatch Authority and Control Dispatch authority will be controlled at the unit level.

Dispatch authority will be designated by the commander

Only authorized personnel will issue and approve dispatches

Dispatch control logs will be maintained in GCSS-Army

Dispatch records will be controlled and auditable

Equipment will not be dispatched without proper authorization

8-4. Dispatch Process (Control Loop) Dispatching will follow a controlled process in accordance with DA PAM 750-8.

Verify operator is properly licensed on assigned equipment

Verify operator qualification records are current

Review equipment records and ensure services are current

Perform PMCS in accordance with TM -10/-20 manuals

Record faults on DA Form 5988-E or in GCSS-Army

Evaluate faults to determine mission capability

Dispatching authority will determine if equipment is safe to operate

Generate dispatch using GCSS-Army or authorized forms

Annotate dispatch records and dispatch control log

Issue dispatch to operator prior to operation

Upon return, inspect equipment and record faults

Close dispatch in GCSS-Army or appropriate system

8-5. Required Forms and System Equivalents Dispatch operations will utilize required forms or their GCSS-Army equivalents.

DA Form 5987-E, Dispatch Authorization

DA Form 5988-E or DA Form 2404, Equipment Inspection and Maintenance Worksheet

DD Form 1970, Motor Equipment Utilization Record

DA Form 2401, Organizational Control Record

DA Form 5982-E, Dispatch Control Log

GCSS-Army transactions will serve as the system of record when applicable and will replace manual forms as authorized.

8-6. Operator Requirements Operators must meet all requirements prior to dispatch.

Operators must be properly licensed on the equipment

Operators must perform PMCS prior to operation

Operators must review faults and equipment status

Operators must comply with safety requirements and technical manuals

Operators will not operate equipment that is unsafe or non-mission capable

8-7. Safety Requirements Dispatching procedures will enforce safety in accordance with AR 385-10.

Operators will comply with all safety requirements

Required safety equipment will be used

Ground guides will be used when required

Risk management procedures will be applied

Unsafe equipment will not be dispatched

Leaders will enforce safe operation of all equipment

8-8. Equipment Status Verification Equipment status will be verified prior to dispatch.

Equipment status in GCSS-Army will be reviewed

Work order status codes R, U, S, T, Y, Z will be evaluated

Equipment will not be dispatched if non-mission capable or unsafe

Status will reflect actual equipment condition

8-9. Dispatch Records and Documentation Dispatch records will be maintained to ensure accountability and auditability.

Dispatch records will be maintained in GCSS-Army or authorized forms

Records will be accurate, complete, and available for inspection

Dispatch records will be retained in accordance with ARIMS and RRS-A requirements

Records will support CMDP inspections and audits

8-10. Equipment Return and Closeout Equipment will be inspected and dispatch closed upon return.

Equipment will be inspected after use

New faults will be recorded and entered into GCSS-Army

Dispatch records will be closed out upon completion

Equipment status will be updated to reflect current condition

8-11. GCSS-Army Dispatch Procedures GCSS-Army will be used to execute dispatch operations.

Dispatches will be created, approved, and tracked in GCSS-Army

Dispatch control logs will be maintained in the system

Work orders and dispatches will be linked as required

Units will follow brigade and state guidance for GCSS-Army dispatch procedures

Personnel will be trained on GCSS-Army dispatch functions

8-12. CMDP Inspection Requirements Dispatch procedures will be inspected and enforced through CMDP.

CMDP inspections will evaluate dispatch procedures, records, and compliance

Operator licensing and qualification records will be inspected

Dispatch approval and control procedures will be validated

Dispatch records will be reviewed for accuracy and completeness

Deficiencies will be documented and corrected in accordance with CMDP

8-13. Enforcement and Discipline Dispatch discipline will be enforced at all levels.

Unauthorized dispatching is prohibited

Failure to follow dispatch procedures will be corrected

Repeated violations will be addressed through retraining or administrative action

Leaders will enforce compliance with dispatch procedures

Chapter 9 Operator And Equipment Maintenance Training

Operator and equipment maintenance training is essential to readiness, safe operations, disciplined preventive maintenance checks and services (PMCS), and prevention of equipment damage. Brigade maintenance policy achieves span of control by distributing duties across company personnel rather than concentrating them in one office: unit-level coordinators—Operator Instructors and Evaluators (LI/LE), in coordination with the Battalion Master Driver—set and validate standards; platoons and sections designate operator training representatives to execute training at the lowest level; and first-line supervisors enforce proficiency and block untrained or unqualified operation. The full program—structure, minimum requirements, variant qualification, PMCS instruction, validation and evaluation, documentation, safety and continuous improvement, integration with NCOPD, new-personnel integration, and prioritization of MTOE-designated operators—is prescribed in the Driver Training Standard Operating Procedure (CMDP Reference 10(10)-1). Subordinate units will comply with that SOP and with AR 750-1, AR 385-10, DA PAM 750-8, applicable technical manuals, TXARNG policy, and the unit Licensing SOP where applicable.

Chapter 10 Safety

10-1. General Safety is essential to all maintenance operations, equipment operation, PMCS, dispatch, recovery, and training. Personnel will perform all duties in a safe manner to prevent injury, equipment damage, environmental harm, and mission failure. Command emphasis on safety is required at all levels, and safety will be integrated into all maintenance planning, execution, supervision, and inspection.

This chapter applies safety requirements relevant to unit maintenance and equipment operations in accordance with AR 385-10, AR 750-1, DA PAM 750-8, AR 600-55 where applicable, TXARNG policy, and the unit Licensing SOP where applicable.

Safety considerations apply to all equipment and systems within the unit, not just motor vehicles. Personnel will apply appropriate safety procedures when operating or maintaining all assigned equipment, including generators, night vision devices, weapons systems, and other mission equipment.

10-2. Command Responsibility Commanders at all levels will emphasize safety and enforce safe practices in all maintenance and operational activities.

Commanders will:

Enforce compliance with applicable safety regulations, technical manuals, and SOP

Integrate safety into unit maintenance and training programs

Ensure risk management is applied to all operations

Ensure unsafe equipment is not operated or dispatched

Ensure required safety equipment is present, serviceable, and used

Enforce corrective action for safety deficiencies through CMDP

10-3. Risk Management Risk management will be applied to all maintenance, training, and operational activities.

Leaders will:

Identify hazards prior to operations

Assess risk based on mission, equipment, and environment

Implement control measures

Supervise and evaluate controls

Adjust controls as conditions change

10-4. Safe Condition of Equipment All equipment will be maintained in a safe and serviceable condition prior to operation.

Equipment will not be operated, maintained, or dispatched when:

It is unsafe

A fault creates unacceptable risk

Required PMCS has not been completed Required safety equipment is missing or unserviceable

Administrative deadline or dispatch restriction will be used when equipment is not safe to operate.

10-5. PMCS and Maintenance Safety PMCS is a safety-critical task and will be performed in accordance with applicable technical manuals.

PMCS will:

Be conducted with and in IAW appropriate and up to date technical manuals

Identify safety faults and deficiencies

Require documentation of faults

Be validated by leaders Be tied to dispatch and maintenance actions

Leaders will conduct safety briefings prior to PMCS operations. These briefings will reinforce required PPE, known hazards, and safe work practices.

10-6. Dispatch and Operational Safety Dispatch is a safety control measure.

Before dispatch, leaders will ensure:

Assistant drivers and vehicle commanders will meet the same qualification and readiness requirements as operators. They will be properly trained and adequately rested prior to operations.

PMCS is complete

Equipment is safe to operate

Required forms and records are present

Required BII and safety equipment are present and serviceable

Operators are trained and qualified

Dispatched equipment will include a serviceable fire extinguisher, first aid kit, and required BII.

CAUTION: Loads, trailers, and attachments will be properly secured and inspected prior to movement in accordance with applicable technical manuals. This applies to maintenance operations as well as over the road doispatch.

10-7. Operator and Crew Safety Leaders will enforce the use of required PPE at all times.

Operators are responsible for safe operation of equipment.

Operators will:

Comply with all safety requirements

Report unsafe conditions

Personnel are authorized and required to stop work when unsafe conditions are identified.

Ground guides will be used when required by technical manuals, unit SOP, or when visibility is restricted.

Personnel will use required PPE when operating or maintaining equipment. At a minimum, PPE will include:

Gloves for PMCS and maintenance

Eye protection during PMCS and maintenance

Hearing protection when operating or working around loud equipment such as vehicles, generators, or other equipment producing hazardous noise levels

NOTE: Additional PPE will be used as required by technical manuals and mission conditions.

10-8. Unsafe Operator Practices and Fatigue Unsafe behaviors are prohibited.

Operators will not:

Operate equipment while fatigued or impaired

Use cell phones while operating equipment unless authorized

Sleep in vehicles with engines running

Operate equipment under unsafe conditions

Leaders will enforce rest requirements and safe operating practices.

CAUTION: Personnel will not operate equipment in enclosed or poorly ventilated areas where exhaust fumes may accumulate. Leaders will ensure proper ventilation to prevent carbon monoxide exposure.

10-9. Fire Prevention and Emergency Equipment Units will enforce fire prevention and maintain emergency equipment.

Required equipment will include:

Fire extinguishers

First aid kits

Warning devices

Serviceable BII

10-10. Fueling Safety and Fire Hazard Mitigation Fueling operations present a significant fire hazard and will be conducted in accordance with applicable safety standards and technical manuals.

During fueling operations

First line supervisors will directly supervise fueling operations

Engines will be shut off unless required by technical manual

Smoking and open flames are prohibited within fueling area

Fire extinguishers will be present and readily accessible

fuel spills will be immediately contained and cleaned

Static discharge precautions will be observed when required

Personnel will maintain situational awareness of ignition sources

Leaders will supervise fueling operations to ensure compliance with safety procedures and prevent fire hazards.

10-11. Environmental and Spill Safety Environmental protection measures will be enforced during maintenance.

Use drip pans during fueling and maintenance

Report and clean spills immediately

Maintain spill kits and response materials

Drip pans will be used during all fueling and maintenance operations when there is a risk of fluid leakage or spillage. Personnel will take precautions to prevent contamination from petroleum, oils, and lubricants. Gloves will be worn when handling fuels, oils, or contaminated components to prevent exposure and ensure safe handling of hazardous substances.

10-12. Supply Support for Safety Unit supply operations will support the safety program by ensuring required safety equipment and materials are available.

Unit supply personnel will:

Requisition and maintain adequate PPE

Ensure availability of gloves, eye protection, and hearing protection

Maintain stocks of rags, drip pans, absorbent materials, and spill kits

Ensure fire extinguishers and first aid kits are available and serviceable

Coordinate with maintenance personnel on safety supply needs

Leaders will ensure required safety equipment is issued and used. Lack of PPE or safety supplies will be corrected prior to operations.

10-13. Safety Training Safety training will be integrated into all operator and maintenance training.

Training will include hazards, PPE, and safe procedures

Training will address equipment-specific risks

Safety training will be incorporated into NCOPD

Leaders will reinforce safety during pre-operation briefings

Accidents, near misses, and safety incidents will be reported in accordance with AR 385-10 and unit reporting procedures.

10-14. Specialized Safety Training Specialized training will be conducted for high-risk equipment and tasks, including:

Trailers and towing

Forklifts and material handling

Construction equipment

Hazardous materials

Recovery operations

Night operations

10-15. Inspection and Enforcement Safety compliance will be enforced through CMDP and leader supervision.

Deficiencies will be documented and corrected

Unsafe practices will result in retraining or corrective action

Leaders will track and close safety deficiencies

10-16. Safety References This chapter is based on AR 385-10, AR 750-1, DA PAM 750-8, AR 600-55 where applicable, TXARNG policy, and unit SOPs.