Procurement Management Plan – Project PASS PMP
Purpose
This plan defines how the project will manage procurement of tools, subscriptions, third-party content, or services. It includes decision criteria, roles, documentation requirements, and control mechanisms.
What This Covers
Licensing (e.g., GitHub, plugins, publishing tools)
Subcontracted writing, editing, or design support
Paid training resources or databases
Hosted services or publishing platforms (if not internally managed)
Procurement Approach
Internal first — if the team can fulfill the needBuy over build — for non-differentiated toolsApproval required — for anything with monetary cost or license riskVendor-neutral — selections made on need, not preference
Roles and Responsibilities
Role Responsibility PM Initiates requests, documents approvals Sponsor Final decision authority Requester Provides justification and benefit Technical Lead Assesses integration or system impact
Decision Criteria
Alignment to scope
Licensing restrictions or support needs
Cost vs. benefit
Risk (data access, vendor reliability)
Internal alternatives
Approval
Name Role Signature Date Sponsor Procurement Owner PM Process Lead
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