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Procurement Request Process – Project PASS PMP
Folder: /80-procurement-management-plan/
Purpose
This document outlines the formal workflow for initiating and approving a procurement action — including licenses, subscriptions, external services, or third-party deliverables.
Request Workflow
| Step | Action | Role | Output |
|---|---|---|---|
| 1 | Identify need | Requester | Justification |
| 2 | Fill out procurement request form | Requester | Draft request |
| 3 | Review for scope/fit | PM | Request status |
| 4 | Approve or reject | Sponsor | Decision |
| 5 | Log decision | PM | Entry in Procurement Register |
| 6 | Procure item | PM, Tech Lead | Completed order or license |
| 7 | Link to related artifact | PM | Markdown reference |
Response Time Expectations
- Non-critical: ≤ 3 business days
- Urgent (risk of impact): same day escalation to sponsor
Tools + Templates
- Request form (markdown or GitHub issue)
- Change Request (if impacts cost/scope)
- Contract or purchase confirmation PDF