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Stakeholder Engagement Workflow – Project PASS PMP
Folder: /70-stakeholder-management-plan/
Purpose
This procedure defines how stakeholders are identified, analyzed, engaged, and monitored over the course of the project. It ensures engagement strategies are deliberate, documented, and continuously adjusted.
Engagement Process
| Step | Action | Output |
|---|---|---|
| 1 | Identify stakeholders from charter, schedule, content plan | Initial register |
| 2 | Assess influence and interest | Stakeholder map |
| 3 | Assign engagement strategy (inform, consult, collaborate) | Engagement plan |
| 4 | Define reporting and touchpoint cadence | Comms schedule |
| 5 | Track responses, feedback, and changes | Interaction log |
| 6 | Reassess at each milestone or phase change | Updated register |
Criteria for Reevaluation
- Stakeholder goals shift
- Scope or schedule changes
- Quality concerns arise
- New parties join or exit the project
Roles
- PM: Owns engagement planning and updates
- Sponsor: Approves changes to key stakeholder strategies
- Team Leads: Surface new stakeholder needs or risks